What is the difference between gmail contacts and google contacts

Directory contacts includes faculty, staff and students. More Info For more information about Contacts, see this Google article. To manage your contacts, see this Google article. Can I get my voicemails forwarded to my email? How do I setup my University signature in Gmail? How can I get removed from the ResearchStudyAnnouncement-group emails? Where is everyone else? In the other sections in the sidebar. Here's a quick breakdown:.

Frequently contacted lists the people you email most often. The Directory shows contact information for everyone in your organization. Note that section only shows up for G Suite users. The Labels section allows you to create groups, which is perfect if you tend to email the same list of people regularly.

The next section of this article outlines how to do this. Other contacts , at the bottom, includes everyone you've ever conversed with on Gmail, regardless of whether you've added them as a contact. Google can scan your contacts and point out things like duplicates, new email addresses, and more.

Contacts tend to get cluttered over time, and this is a very simple way to clean things up. You can also delete Google Contacts manually, which is useful if you don't want certain people popping up in Gmail anymore. Select the contact you want to delete by clicking their profile photo, then click the three vertical dots in the toolbar above your contacts, then click Delete.

Is there a group of people that you email regularly? You can type out all of their addresses every time, or you can make a label for that group in Google Contacts. To get started, click Create label. This will add a label to your sidebar. You can add contacts by dragging them to this list. You can now type the name of any label in the "To," "Cc," or "Bcc" fields of Gmail.

Hit Enter and everyone in the group will be added. You can go back to Google Contacts and add more people to the list whenever you want. Are you switching to Google's apps from something else? You can bring your contacts with you. I wrote about how to back up your contacts to Google , and I outline the process in that article.

Basically you need to click the Import option in the sidebar. Active 1 year, 8 months ago. Viewed 24k times. The new Google Contacts Material seems to have made a clear cut between "My Contacts" the contacts which were before in the "My Contacts" group and which are synchronized to mobile devices and "other contacts" which is a trashbin-looking group with contacts auto-generated, or the ones which were not in the old "My Contacts" group.

Improve this question. WoJ WoJ 2 2 gold badges 5 5 silver badges 11 11 bronze badges. Getting quite annoyed with Gmail today. First, no clean way to say that "this sender's emails should not be sent to "promotions". Now, this "other contacts" business. I had thought read somewhere that making an address a "contact" might be a way around the "promotions" problem. But then I find this "other contacts" thing. It's all about "convenience" - so called, but that "convenience" is someone else's convenience, not yours, and it's supposed to be intuitive, but that's with someone else's intuition, not yours.

Add a comment. Active Oldest Votes. I also see contacts I have imported but removed all of the labels groups without editing them.

Aside from the Google ecosystem, it's very easy to connect Google Contacts with other tools you're using to store contact data. Here's how these integrations work. On Google, you have "one account to rule them all. By going to your Gmail account or to your Google Account home , you will see an icon with nine dots in the top right corner.

By clicking on it, you will be able to quickly visualize all of the Google apps you have access to. Since they are all automatically connected, there's not much you need to do in terms of synchronizing the information on your Google apps. But here are a few examples of how you can take advantage of Google Contacts data in other apps.

If you're going to a friend's house but can't remember how to get there, you can easily find their address by typing their name in the search bar on Google Maps, and their address will automatically appear. Same thing goes if you're going to a business meeting with a client in their office, for example. You can easily find their address on Google Maps by simply typing their name in the search bar. Needless to say, this only works if there is a valid address attached to the contact record for that person.

In addition, you need to make sure that you are logged into the same Google account both on Google Maps and Google Contacts. When setting up a meeting in Google Calendar, it's really simple to send the invite to contacts you already have on Google Contacts. All you have to do is go to your Google Calendar and create a meeting. Then, start typing their name in the 'Add guests' box and your contacts will automatically appear as suggestions. Just like the Google Maps integration, you need to make sure that you are logged into the same account both on Google Calendar and Google Contacts.

This works for people outside your organization as well as those inside your company. The only difference is that for external contacts, you need to have added their contact details yourself.

For internal contacts, all of their information will already be in the directory section in Google Contacts, so you can set up meetings with anyone in your organization without needing to hunt down their email addresses.

Another use for the Google Calendar integration is for birthdays. If you've added a contact's birthday on Google Contacts, it will also automatically appear on your Google Calendar. Apart from integrations within the Google ecosystem, it's also possible to share your contacts on Google Contacts with your other apps that store contact data or vice-versa. You can do this either by importing and exporting CSV files or by using an integration app.

Here's how each of these methods works. Google Contacts offers an out-of-the-box option to import and export contacts as CSV files. When you visit your Google Contacts page, you'll see the options to import and export CSV files on the left-hand sidebar. This allows you to import a list of contacts from another app to your Google Contacts account, or to export the contacts you store on Google Contacts.

Importing and exporting your contacts in CSV files works well enough if you only need to do it once. However, if you need to continuously share contacts between several applications, using CSV files might do you more harm than good.

For instance, because some CSV files are separated by commas, addresses may be broken into different information fields when the contact is moved through a CSV file.

Data such as phone numbers can also come in a lot of different formats, so you can end up with wrong or duplicate data in your apps. But the biggest issue with CSV is that your contact data is constantly changing, and CSV files only take a temporary snapshot of your database. This snapshot can get outdated very fast, and will not keep your contacts updated in real-time. Because of this, you will probably need to constantly import and export, which can quickly get messy — not to mention that doing this manually several times per month would take up far too much of your time.

That's because CSV is not optimized for continuous, real-time contact sharing and does not keep your contacts in sync.